Coping With Work and Stress During COVID-19

Coping With Work Stress During Covid19

The COVID-19 pandemic has been very tough on workers, whether you have been working remotely or going to the office every day. The relationship between work and stress has long endured, but stress rates have climbed over the course of the pandemic. From fear about the disease to workplace stress, it is a recipe for burnout and poor results on the job. How can you cope with work and stress during COVID-19?

Are You Feeling Stressed?

Before you can work on balancing work and stress, it’s important to recognize what you are dealing with. Some of the signs that you are experiencing high levels of stress include:

  • A lack of motivation
  • Feeling more irritated or angry than usual
  • Feeling depressed or sad
  • Trouble sleeping
  • Feeling anxious or uncertain
  • Feeling burnt out or overwhelmed
  • Trouble concentrating

A lot of these symptoms have flourished due to the unique circumstances surrounding work and stress during the pandemic. Needing to take care of at-home schooling for a child while working on your own workload, for example, can dramatically increase stress levels over time. Uncertainty about your job, work schedule and managing new technology can all also make you feel more stressed out.

How to Manage Work and Stress

  1. Communicate with your supervisors and coworkers about the best way to manage work and stress so that everyone can thrive even during difficult times. It’s also important to understand any available mental health resources that are provided to you through your workplace.
  2. Control as much as you can. Keeping a schedule is one way that you can feel like you are in control, so focus on exercising each day, keeping a regular sleep schedule, ending work around the same time every day and spending time with your loved ones safely.
  3. Do as much as possible to control your exposure to COVID-19. By staying healthy and doing your part, you can help to limit the damaging impact of work and stress during this period. Your actions do matter, even if it might not seem that way.
  4. While it’s good to have access to some information, many of us can rapidly slide into information overload. Practice taking a break from reading the news or checking social media for a few hours or days at a time. If anything really important happens, you will hear about it elsewhere. In the meantime, you can get a break.

Take Time for Yourself with Healthcare Resolution Services

HealthCare Resolution Services is a professional services firm dedicated to providing healthcare industry clients with value-added consulting solutions and health information management services. From our headquarters in Columbia, MD, we provide services to practices throughout the country. To learn more about how we can optimize your business, call us today at (866) 599-4277.


Why Employee Assistance Programs Are Essential for Work Life Balance

why EAPs are essential for work life balance

Employee assistance programs are one way that companies help employees balance their personal lives with the demands of their careers. While it might seem like an extra benefit that isn’t necessary, research shows that, when they are offered, employees can truly thrive. What are some of the benefits of offering employee assistance programs at your workplace?

What Are Employee Assistance Programs?

These programs are benefits designed to help employees manage any personal challenges that could make their job more difficult. For example, if an employee is also a caretaker for their elderly parent, the stress of coordinating care for them might take away from the time and effort they are able to give their job. Employee assistance programs could connect the worker to resources that would help make their life easier. While the program is covered in full by the employer, the services are offered by an experienced third party.

Why Employee Assistance Programs Are So Important

  1. Increased Productivity: When employees are having a tough time outside of the office, it will often show in their in-office performance. From calling out more often to being distracted on the job, employee assistance programs can help reduce external problems off the job so that employees can stay more focused on the job. Studies have found that employee assistance programs can decrease time lost at work by 2/3 and reduce work-related accidents by a whopping 65%.
  2. Reasonable Cost: Productivity losses add up to billions of lost wages and revenue every year for businesses, and investing in employee assistance programs is one way to recoup some of those losses. In most cases, it only costs $10-100 per employee to enroll, which is much less than it costs to have chronic distraction or absenteeism.
  3. Improved Retention: Employees want to feel supported and valued, and employee assistance programs are one way to make them feel like you care. When you show that you care, you build loyalty in your employees and make them more likely to stick around. When you genuinely care, your employees can tell.

Take Time for Yourself with Healthcare Resolution Services

HealthCare Resolution Services is a professional services firm dedicated to providing healthcare industry clients with value-added consulting solutions and health information management services. From our headquarters in Columbia, MD, we provide services to practices throughout the country. To learn more about how we can optimize your business, call us today at (866) 599-4277.

HCRS Attends The National Minority Enterprise Development (MED) Conference


HCRS Meets President Biden

Columbia, MD business owner Brenda Doles, who with her husband, built a successful government contracting business into a multimillion-dollar enterprise with 400 full-time employees.

Ms. Doles attended a White House reception on Aug. 26, 2009, during the National Minority Enterprise Development Week Conference in Washington, D.C.  Ms. Doles, a Registered Nurse of 30 years, was acknowledged by then Vice President Biden, for her service to our country. 

Founded in 1998, HCRS helps healthcare organizations improve data quality, program outcomes, and organizational performance through a suite of Health Information Management (HIM) and Health Information Technology (HIT) services that include medical coding and auditing, data abstraction, research and survey support, plus, clinical staffing services. We offer a depth and breadth of experience across the healthcare continuum that distinguishes us in the industry. Since our founding in 1998, HCRS has focused exclusively on serving the needs of public healthcare programs. In the ensuing decades, we have developed specific technologies and national best practices that are the best in class in terms of results and quality.

Our clients Department of Defense (Army, Air Force, Navy), Veterans Administration, Health and Human Services, Cigna Health Care, are just a few of our long-term clients. The spectrum is vast, diverse, and inclusive. 

HCRS is based in Columbia, Maryland, and more than 90 percent of our employees work virtually. “We have boots on the ground in nearly all 50 states. We are positioned and ready to meet the needs of our clients in any place at any time. As the principal of our company, I am committed to growing and expanding in a way that keeps us at the forefront of the health care industry.”

Interested in working with HCRS? Tell us about your organization and we can discuss how HCRS can lend the support you need to move forward. Fill out our contact form today to get started.


How HCRS Can Provide Support During the Medical Research Process

How HCRS can provide support in medical research

Medical research is the engine of innovation in healthcare. Research drives new discoveries in the ways pathogens behave, how to treat patients and how to forge a path to better healthcare. By necessity, clinical research is an exacting and exhaustive process. Each step forward needs to be supported by clinical statistics and relevant data. Medical research is accompanied by robust documentation and quality assurance processes to ensure results are accurate and replicable.

Medical researchers with academic institutions and government agencies are experts in their fields, but they have to juggle multiple demands on their time and resources. HCRS offers medical research support to help the experts do what they do best.

Data Abstraction

Medical records are an essential source of information for researchers. They can be used in various ways, often under guidance by an institutional review board (IRB). Medical records contain a wealth of data on various health conditions and approaches to treatment.

With the advent of electronic health records, these documents have become even easier to search and access. Yet, medical records remain dense. Depending on the scope of the study, researchers may be tasked with sifting through thousands upon thousands of pages to find the data relevant to their efforts. Manually searching takes a significant amount of time and resources, which are assets that are limited for researchers.

Outsourcing clinical data abstraction can help reduce the amount of time searching for data, giving researchers more time to study data and make progress in their work. HCRS has a qualified team of coders, statisticians and nurses who can examine medical records and pull out the necessary data.

For example, HCRS has provided text string coding for the Medical Expenditure Panel Survey (MEPS) in support of the Agency for Healthcare Research and Quality. MEPS is a set of surveys that provide insight into healthcare utilization and cost, as well as insurance coverage. The HCRS team translated narrative data into codes for use of the surveys.

Interpret stats in medical research

Data Analysis

Clinical research support can go beyond pulling the relevant data. Once researchers have amassed the data relevant to their work, they need to make sense of it and recognize patterns. With the growing role of big data in healthcare, the sheer amount of data and the opportunities it represents are enormous. How is the data stored and organized? How is it read?

Data analysis in medical research is another time-consuming piece of the puzzle that researchers set out to solve. Statistics for medical research are complex, and analysis is a painstaking process that often takes a multidisciplinary approach. HCRS also has team members with the expertise to read, interpret and analyze this data for research projects.

HCRS has worked on a project with Truven Analytics, supporting the Commonwealth of Massachusetts Center for Health Information and Analytics (CHIA). The study was designed to compare All-Payer Claims Databases (APDCs) between states. The project involved delivering a state-by-state analysis, which CHIA could use to inform the integration of Medicare data going forward.

Provide Training

Medical research is a carefully designed process with defined protocols to ensure the quality and ethics of the work being conducted. IRBs must approve research project design and protocol before it can begin. Naturally, protocol writing in clinical research is an essential skill.

Clinical research protocol is an action plan that determines how a study will be conducted. Typically, a chief researcher is the central figure in establishing a clinical research protocol, but medical studies usually involve a team of people. Postgraduates and researchers who are new to the field may be a part of the team. Seasoned researchers need the support of team members like this, but they may not have the bandwidth to teach them the ins and outs of creating research protocols and writing a research proposal.

Improper documentation and poorly written proposals can cause delays in the research process. Researchers want their full team up to speed as quickly as possible to avoid those potential errors. Mistakes made in the clinical protocol process can lead to issues during IRB review. HCRS provides training on research protocols to help everyone on the team be prepared to write clear, effective protocols that are ready for IRB review.

We also work with our clients to provide project management training. Medical research has many different moving parts. It is essential that members of the clinical research team are prepared to manage the different elements of a project, keeping it on-time and on-budget.

Provide Experience and Expertise

At HCRS, we understand the importance of quality assurance in clinical research. We have been providing clinical research support for decades, which means we have extensive experience working with the strict government protocols that dictate the research process. Even small errors can lead to research being disqualified. All of the hard work poured into a project can go to waste without careful adherence to research protocols.

Our team provides exhaustive quality assurance and training to help your team through every step of the research process. With the right support, you can be assured your hard work will meet the necessary requirements and make the hoped for contribution to medical research.

HCRS has built its experience in part through serving as a principal investigator. Principal investigators are the cornerstone of effective clinical research. This role is responsible for the overall management of a clinical research project, carefully monitoring the design of the project and its execution. All of the work a principal investigator does is within rigorous government, organizational and institutional standards. In this role, HCRS has been the leader guiding research from start to finish.

Our experience and expertise help to guide our clients and assure them they have the support they need to complete their research. No matter where we lend our support, we have years of experience backing our service.

HCRS Can Support Your Medical Research

Medical research is essential to our future. No matter your project, we can help. HCRS offers support through data abstraction and analysis, medical coding and auditing, and project management. We have helped support organizations like IMPAQ International, Advanta Healthcare Partners, Truven Analytics and RTI International. If you want to outsource healthcare research support, we have the expertise and the track record to work with you.

Tell us about your organization and your research project, and we can talk about how we can lend the support you need to move forward. Fill out our contact form today to get started.

HCRS can support your medical research

Cybersecurity Maturity Model Certification (CMMC)

The Cybersecurity Maturity Model Certification, or the CMMC, is a verification program that ensures defense contractors for the United States Department of Defense (DoD) are capable and ready in the area of cybersecurity. CMMC requirements ensure your cybersecurity controls and processes can adequately protect the sensitive information you have access to.

At HCRS, one service we offer is preparing and guiding DoD suppliers seeking to get certified and stay compliant with the CMMC. We have been working with a variety of governmental bodies for over 20 years, and we have the experience to help businesses small and large navigate working with the government.

If your business needs help getting ready for the CMMC certification, don’t get confused by industry lingo, IT talk or multiple maturity levels. HCRS will give it to you straight — from one small business contractor to another.

What Is the CMMC Certification?

Companies that want to work with the U.S. DoD will need to meet the CMMC requirements to bid on contracts. The first version of the much-anticipated Cybersecurity Maturity Model Certification was released in January 2020. This unified standard ensures all contractors are up to the task of executing cybersecurity across the defense industrial base (DIB).

In years past, companies working for the DoD were responsible for their own security technology, as well as sensitive DoD information that happened to be stored or transmitted on their systems. However, this system sometimes resulted in serious compromises and information leaks. The CMMC requires third-party assessment of contractors to ensure:

  • Compliance with mandatory practices and procedures.
  • Adequate cybersecurity capabilities.
  • The ability to adapt to new and evolving cyber threats.

The CMMC Framework

The CMMC has five established certification levels. Each level builds upon the one before to reflect the maturity and reliability of a company’s cybersecurity infrastructure. These technical requirements ensure a company can safeguard sensitive DoD information stored or transmitted on the contractors’ system. For your company to be considered compliant, you must meet each level’s requirements and implement specific cybersecurity-based practices.

  • Level 1: Basic cyber hygiene practices, such as regularly changing passwords and using antivirus software to safeguard Federal Contract Information (FCI), or information not intended for public release.
  • Level 2: Intermediate cyber hygiene practices and implemented security requirements to protect any Controlled Unclassified Information (CUI) or unclassified information that requires safeguarding.
  • Level 3: Good cyber hygiene practices and implemented security requirements to safeguard CUI.
  • Level 4: Established enhanced practices to detect and respond to the changing tactics and techniques of advanced persistent threats (APTs).
  • Level 5: Optimized processes, enhanced practices and sophisticated capabilities to detect and respond to APTs.

Who Must Comply With the CMMC?

The CMMC certification will eventually be required by any DoD contractors or companies doing business with the U.S. government in any capacity. This includes:

  • All suppliers.
  • Small businesses.
  • Commercial item contractors.
  • Foreign suppliers.

Get CMMC Ready Today

HCRS is not an auditing company, and we do not grant certification. Rather, our goal is to guide your company through the CMMC certification process. We have been working and cooperating with government agencies for over 20 years, and we are a Registered Provider Organization (RPO). You will get the experience and information you need without confusing lingo or IT terms to get in the way — preparing your company for the CMMC in a way that’s not confusing or intimidating.

Let us help guide you through the CMMC framework and get your company ready for the certification process. Contact us today to learn more.

Benefits of Medical Coding Audits & Why You Need One

benefits of medical coding audits

Accurate medical coding plays an essential role in healthcare information management and overall quality of care. Medical coding audits, both internal and external, ensure that healthcare organizations have the proper policies and procedures in place to achieve quality medical coding.

Regular audits can reveal inaccuracy issues, such as outdated codes or even fraudulent billing. These audits provide a quality assurance process that helps organizations obtain proper reimbursement and maintain regulatory compliance. We compiled this guide to the importance of medical coding audits, showing how they can improve medical coding accuracy, to aid organizations seeking greater accuracy and accountability.

Why Conduct a Medical Coding Audit?

With the majority of healthcare organizations formalizing compliance programs, the need for medical coding audits is clear. The consequences of not auditing medical code include exposure to compliance risk and lost revenue. Conducting regular audits uncovers current problems and equips healthcare organizations with the knowledge to improve coding policies and procedures.

conduct medical coding audit

Discover Problematic Trends

A few of the common issues medical coding audit services can uncover include:

  • Under- and up-coding: Under- and over-coding are inaccurate representations of services rendered. In the case of under-coding, the code used is for less-expensive services than actually performed, while up-coding describes more expensive procedures than actually performed.
  • Unbundling: When medical code uses multiple CPT (current procedural terminology) codes for a procedure when a single code would suffice, this is known as unbundling. This could occur as a simple mistake. Coders may not be up-to-date on the latest ICD-10 codes, or this could be an intentional form of up-coding.
  • Outdated coding: Medical coders are responsible for knowing multiple sets of code, including ICD (international classification of diseases) from the World Health Organization, CPT codes from the American Medical Association and HCPCS (Healthcare Common Procedure Coding System) from the Centers for Medicare and Medicaid Services. Those code sets are typically updated on an annual basis. Using outdated code can lead to lost revenue.
  • Lack of documentation: Medical coding accuracy is not only dependent on medical coders, who can only use the documentation they are given. If the provider generates documentation with missing or undecipherable details, the medical coding is going to be inaccurate.

Prevent Compliance Headaches

Compliance is one of the most important reasons to audit medical coding. Medical coding and billing are subject to compliance with the payer’s policy, including Medicare, Medicaid and private payers, and with regulations from the Office of the Inspector General (OIG). Systematic failure to comply with these regulations can trigger compliance audits. The discovery of billing fraud will result in hefty fines and damage to the organization’s reputation.

Medical coding audits not only uncover problems and opportunities to improve, but they also highlight what coding processes are being done right. There are multiple reasons to audit medical coding, but it ultimately boils down to protecting your organization.

Benefits of Medical Coding Audits

So, you understand what is at stake, including compliance risk and lost money, when healthcare organizations do not commit to regular audits of medical coding. It is also important to understand how exactly accurate medical coding and audits benefit healthcare organizations.

increase medical coding compliance

1. Increasing Compliance and Reducing Fraud

Compliance and billing fraud is a major issue in the healthcare industry. According to Medical Economics, in 2016, Medicare’s fee-for-service improper payment rate, which measures payments that did not adhere to Medicare coding and billing regulations, was 11 percent, equivalent to $40.4 billion. These improper payments are either the result of billing errors or fraud. In 2016, the Medicare Fraud Strike Force charged 301 healthcare professionals with $900 million in Medicare billing fraud.

The most common causes of improper billing, says Medical Economics, include:

  • Lack of documentation, accounting for 64 percent of improper Medicare payments
  • No documentation at all
  • Lack of medical necessity
  • Incorrect coding

When it comes to fraud, up-coding and billing for unnecessary services, services not provided or appointments patients did not keep are the most common acts.

Medical coding audits can uncover improper billing practices, whether caused by error or fraud. Healthcare organizations can make the proper updates to billing protocol and staff training to ensure further billing mistakes and intentional fraud are not committed, ultimately reducing risk and potentially saving organizations from being slapped with hefty fines.

2. Improving Accuracy

The Central Learning 2nd National ICD-10 Coding Contest found that medical coding accuracy largely falls beneath the standard of 95 percent accuracy. For example, the average coding accuracy for overall inpatient cases was 55 percent in 2016. That number increased to 61 percent accuracy in 2017. Coding accuracy was even lower for ambulatory surgery and the emergency department.

Accuracy in medical coding is essential to avoid compliance consequences and for your patient records and overall quality of care. For example, the accuracy of medical coding affects healthcare organizations’ quality reporting and risk adjustment.

Medical coding audits can identify issues, such as poor documentation, that affect coding quality. Poor documentation affects patient records and makes it difficult for medical coders to do their jobs. In addition, accurate coding for quality reporting is becoming increasingly important as the requirements for value-based reimbursement evolve.

3. Protecting the Bottom Line

Inaccurate coding leads to healthcare organizations losing money. Inaccurate coding can result in denied and rejected claims. When a payer reviews and processes a claim only to deem it unpayable, the claim is considered denied. This can occur due to coding errors caught after processing or because the claim goes against the provider-payer contract. Rejected claims do not even make it through the payer review process due to multiple errors. Whether a claim is rejected or denied, it will take time to correct the errors and resubmit the claim in order to receive reimbursement.

In other cases, claims with inaccurate coding will make it through the payer process. Under-coded claims leave money on the table, while up-coding leaves healthcare organizations vulnerable to regulatory fines.

Medical coding audits will find areas in the coding process that lead to lost revenue. Afterward, healthcare organizations can adjust their coding processes to avoid future damage to the bottom line.

providing medical coder education

4. Providing Coder Education

Coder education is one of the most valuable benefits of medical coding audits. Investing in coder education helps healthcare organizations prevent future errors that lead to compliance while decreasing fraud risk and lost revenue. Here are some tips for using audit results to educate medical coders:

  • Prepare medical coding staff for audits: Use audits as an opportunity to open the conversation around medical coder education. Make it clear that an audit, whether internal or external, is not meant to discredit anyone’s work, but rather it is meant to serve as a chance to improve as a team.
  • Develop quality benchmarks for coders: After an audit is completed, the results can be used to develop new benchmarks going forward. Coders can be involved in the creation of those benchmarks and help keep one another accountable to them.
  • Offer consistent resources: Inaccurate coding can be attributed to inconsistent education. Is everyone using the same resources to get the job done? Create a collection of reliable resources, such as the CMS and American Medical Association websites, that all medical coders can trust and use.
  • Prioritize communication: Talk about the results of an audit. What do they mean? How can they be used to improve? And don’t stop there. Encourage coders to ask questions and communicate with one another. Keep track of the answers to commonly asked questions to help onboard new coders.
  • Commit to regular education: Medical coding requirements and regulations change on a regular basis, so education should be designed to keep up. Schedule educational sessions for the team on a regular basis to help keep the organization’s coding process current, efficient and accurate.

Internal vs. External Coding Audits

Coding audits in healthcare can be conducted internally and externally. Here is the difference between the two options.

Internal Coding Audit

An internal coding audit is conducted by staff members employed by the healthcare organization. In larger healthcare organizations, this can mean members from the audit department conduct the review of coding procedures and processes. In smaller organizations, a medical coder trained to conduct audits may be in charge of this task.

When conducting an internal coding audit, healthcare organizations have a number of steps to consider. You need to understand what the audit will cover:

  • What are the most common procedures in your facility’s case mix?
  • Will the audit cover all payers or a specific payer?
  • How large of a sample will the audit include?

Next, internal auditors can take regulatory compliance into consideration by checking the areas subject to high compliance risk. Finally, it can be helpful to audit areas that had inaccuracies uncovered by previous audits. Selecting random areas to audit can also help uncover unexpected inaccuracies. After obtaining the results, the healthcare organization needs a plan of action to understand the results and apply them to make changes in the coding process.

external coding audits

External Coding Audit

Third-party medical coding audits are performed by professional medical coding audit companies. Internal coding audits certainly have value, but external audits have the benefit of being objective. Additionally, companies that specialize in this process can often offer advanced medical coding and auditing services beyond what a healthcare organization can accomplish internally.

When undergoing an external coding audit, healthcare organizations do not need to perform the auditing process, but they can prepare for the process and its results. Before the audit, organizations can set expectations and goals. External auditors can then tailor their work to the organization.

Healthcare organizations also need to prepare their medical coders. An external audit can be a stressful event. Coders need to understand the audit is not designed to tear down their work, rather it is a way to help the team develop and improve. The coding team will also need to prepare to give external auditors access to all of the records they need and be ready to communicate with them. When it is time to audit medical coding, healthcare organizations should view external auditors as an important resource.

Once external auditors complete their review, they will present their findings and offer recommendations for improvement. Getting the most ROI out of an external audit means taking those recommendations seriously and effectively implementing change.

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How Often Should You Have a Medical Coding Audit Conducted?

How often to audit medical coding can depend on any number of factors, including the size of the organization, the rate of staff turnover and regulatory updates. The experts recommend an external coding audit at least once a year, but many healthcare facilities commit to monthly external coding audits to reap as much benefit as possible. Monthly external coding audits support:

  • Greater consistency
  • Coder development
  • Compliance
  • Clinical documentation improvement.

Monthly coding audits help healthcare organizations catch errors more frequently, which means they can recapture more revenue and rectify the errors resulting in lost revenue. The insights gained from monthly audits can be used to keep medical coders up to date on the latest regulatory requirements and help them avoid common errors. The results of monthly audits can also be used as an important tool in onboarding new coders.

Annual reviews offer a retrospective for 12 months, but organizations may need to make updates to their processes more often than that. For example, the American Hospital Association Central Office releases coding updates on a quarterly basis. Coding audits conducted on a monthly basis can determine if those updates have been properly applied, and organizations can make necessary adjustments sooner rather than later.

Armed with monthly audit insight, healthcare organizations can more rapidly identify areas for clinical documentation improvement, which enhances the overall coding process. Committing to audits more than once a year, whether monthly or on a quarterly basis, is an investment, but the sooner inaccuracies and lost revenue are discovered, the greater the return on investment.

contact healthcare resolution services

What HealthCare Resolution Services Can Do for You

An external coding audit gives healthcare organizations an objective, third-party assessment of their medical coding procedures and policies. If your organization is looking to improve compliance and prevent lost reimbursement, independent medical coding audits are a great place to start. HealthCare Resolution Services has fully qualified coding compliance auditors who can look into your organization’s entire medical coding process to reveal inefficiencies and compliance risk.

HCRS has the experience your organization needs to improve medical coding accuracy. We work across military, government and civilian organizations. Over our two decades of performing healthcare medical coding audits, we have helped the Medical Integrity Program (MIP) recover approximately $40 million in improper payments, and we have maintained 95 percent or greater accuracy in our work. For every $1 spent on our expert services, we have found $8 in incorrect payments for our customers.

Whatever kind of healthcare facility you run and no matter what kind of services you provide, we are equipped with the expertise to audit your medical coding processes and set you on the path to capturing more revenue and protecting your organization from fraud and compliance risk. Contact us to learn more about our services and how we can help your organization.

9 Reasons Why Outsourcing Your Medical Coding is the Right Choice

why you should outsource medical coding

Your healthcare organization’s compensation relies on accurate and efficient medical coding and the submission of medical claims. Medical coding, however, can be complex, time-consuming and expensive when you complete it in-house. These challenges lead many practices to consider medical billing and coding outsourcing.

Deciding whether to build an in-house medical coding team or outsource your coding to a third-party coding specialist is an important decision for any healthcare organization. In most cases, working with outside coding professionals is the optimal option because of the advantages this approach provides. Here’s why you should consider medical coding outsourcing.

  1. Up-to-Date Certifications
  2. Consistent Staffing Levels
  3. Cost-Effectiveness
  4. Hiring Challenges
  5. More Time for Core Activities
  6. Flexibility and Scalability
  7. Consistent Quality and Accuracy
  8. Transparency
  9. Security and Compliance

What Is Remote or Outsourced Medical Coding?

remote medical coding

When you outsource your medical coding, you contract your coding work out to a third-party coding company instead of completing it in-house. Depending on your agreement, the coding company will be responsible for all or most of the work related to your medical coding needs. The third-party company is also responsible for keeping their staff up-to-date on the latest coding skills and requirements. While many medical coders work remotely, you can also contract with coders who will come into your practice and work there.

If outsourcing their coding, after completing a procedure, a physician will send the medical charts over to the company they work with. The coders will read the charts, complete the coding and send the charts back to the practice.

Outsourced medical coding agencies may also perform medical coding audits and provide other services such as medical record review, research support and clinical documentation improvement.

The alternative to outsourcing your medical coding is to complete it in-house. At some organizations, the physicians and other medical professionals may do coding themselves. Other organizations may build an in-house team of medical coders to complete all or most of their coding.

Benefits of Outsourcing Medical Coding

benefits of medical coding outsourcing

There are many advantages to outsourcing your medical coding to a specialist. Here are some of the leading reasons outsource medical coding is the right choice.

1. Up-to-Date Certifications

Medical coders need to keep up with updates to coding systems, regulations and best practices. They also need to stay current with certifications and complete continuing education requirements. It’s also beneficial for them to keep up with updates from government agencies, healthcare organizations and other groups through their websites, blogs, email lists, webinars, seminars and other resources.

Keeping up with certifications and updates requires a significant time investment. Occasionally, a major update will occur that creates a substantial change in medical coding. The introduction of ICD 10, for example, brought with it a significant increase in the number of codes. ICD-10-PCS has about 19 times more procedure codes than ICD-9-CM, volume 3, and ICD-10-CM has about five times more diagnosis codes than ICD-9-CM.

If you work with third-party medical coding specialists, you don’t have to worry about these requirements, however. Medical coding outsourcing companies will take care of these issues for you, and you can rest assured that the coders working on your charts are up-to-date with their certifications, skills and knowledge.

At HealthCare Resolution Services (HCRS), our coders are all fully certified by the American Academy of Professional Coders (AAPC) or the American Health Information Management Association (AHIMA).

2. Consistent Staffing Levels

If you have an in-house coding team, you rely on them for all of your coding needs. When you have only your team to work with, you have limited adaptability to adjust to changing conditions. Sometimes the volume of coding that needs to get done may exceed the capacity of your in-house team. Other times, your team may be short-staffed because one of your coders is on vacation, gets sick or even quits. This can lead to backlogs in coding work and delays in payment.

Medical coding agencies, on the other hand, have a large staff of coders, so they can adjust to changes in the volume of work your practice gives them. They also don’t have to worry about one of their workers being out of the office, because they have other coders they can rotate in. When you work with contract medical coding companies, you can be comfortable knowing there are always enough coders to get the job done promptly.

3. Cost-Effectiveness

In many cases, outsourcing your medical coding works out to be more cost-effective than hiring and maintaining an in-house team of coders. Employing medical coders, especially ones with specializations and superior skills, is expensive. With outsourcing, you get access to top-notch coders at a lower rate.

According to the AAPC, the average salary for a medical coder is $52,411 annually. Certified coders and those with more experience will command a higher salary. Coders who specialize and have certifications as a Certified Professional Medical Auditor, Certified Documentation Expert Outpatient or Certified Physician Practice Manager earn an average of around $64,000 annually.

Salary isn’t the cost associated with employing a medical coder, of course. You will have other expenses such as employer-paid taxes and benefits like health insurance, retirement benefits and paid time off. These costs will be about 35 percent of a coder’s salary. You will also have expenses such as office space and supplies as well as intangible costs like those associated with hiring, training, supervising, licensing and insurance. You also need to consider the opportunity costs for the time you’ll spend hiring, training, managing and otherwise investing in your internal coding team.

When you outsource your medical coding, the company you contract with is responsible for all of these expenses. Because they operate on a larger scale, have experience with medical coding and have coding as their primary focus, they can typically provide these services to practices for less than it would cost the practices to conduct all medical coding themselves.

Because conditions differ between practices, you can conduct your own analysis to determine what the most cost-effective option is for you. Often, the most economical approach is to outsource your coding to a specialist.

4. Hiring Challenges

Hiring medical coders can present challenges beyond costs. There is currently a shortage of qualified medical coders. This is due in part to the IDC 10, which reduced coders’ productivity due to the need to learn a new system. The introduction of ICD 10 also led to large-scale retirements, and more retirements are expected shortly, as the average age of a medical coder is 54.

It’s even more difficult to find a qualified coder if you need one with experience in a particular specialty. There may not be enough medical coders in your area who meet your requirements. The medical coder shortage is also driving up the salaries of coders. Retaining the coders you hire can also be a challenge, especially since there are so many job opportunities for coders today.

If you outsource your coding, however, you will constantly have a pool of coders available. Even if some coders leave the company you contract with, they will have others to take their place immediately. Remote medical billing and coding companies can hire coders from anywhere, so they have a larger pool from which to hire employees. The coding company you work with will have coders available who have the qualifications you need, even if you need someone with a specific specialization.

5. More Time for Core Activities

Doing medical coding in-house takes time and resources away from other activities. This is especially apparent if physicians do their own coding, but training and managing an in-house team takes significant time and resources as well. There’s a considerable opportunity cost associated with doing your own medical coding.

Outsourcing your coding gives you more time to focus on core activities. This means that your staff has more time to focus on patients, helping to improve quality of care. When you work with a reliable coding company, you’ll still get accurate coding and get compensated in a timely manner, but you won’t have to take time away from the core of your practice to get those results.

6. Flexibility and Scalability

Working with a contract medical coding company affords you more flexibility and scalability than hiring an in-house team does. With an internal team, you have a set number of coders. Hiring additional employees is a long process. Those coders also have limited expertise and experience, so if something unexpected happens, they may not know how to deal with it without additional training.

With outsourcing, however, you have access to a large pool of coding professionals. This access enables you to scale your team up or down almost immediately. If you have an unusually high volume of work one day, the coding company can assign more employees to complete that work so you don’t have a delay in submitting claims and receiving payments. As your practice grows in the long run, you can also scale up your coding capacity more permanently with minimal effort.

You also have access to coders with different expertise and certifications if you use outsourced medical coding companies. If you need coding for a specialized medical service you don’t normally deal with, the company will have a coder on staff with the knowledge necessary to meet that need.

7. Consistent Quality and Accuracy

medical coding accuracy

When you work with a coding specialist such as HCRS, you know you’re getting services that provide a consistent level of quality and accuracy. We have years of experience with medical coding and a large team of skilled coders. We code and audit more than 3 million medical records every year for the Army, Navy and Air Force, and we consistently have accuracy rates of 95 percent or more.

Because of the flexibility that a medical coding outsourcing company can offer, you can be confident that you’ll get the same level of quality even if the volume of records increases. You also don’t have to worry about decreasing levels of accuracy and quality due to lower levels of staff on certain days or changes in coding rules.

8. Transparency

The coding company you work with will be able to provide you with detailed records and performance reports related to your medical billing. They may provide you with these reports automatically or upon request. This gives you excellent visibility into your coding and billing, helping you to get a more complete picture of how your practice operates. You can obtain these insights without having to invest time in keeping and maintaining detailed records or even supervising staff. This advantage is another point you should consider when deciding whether to hire or outsource medical coding professionals.

9. Security and Compliance

Security and compliance with regulation is a significant concern for all healthcare organizations. In regards to medical coding and billing, you need to have robust data security and disaster recovery measures in place to protect against data loss and other cyber incidents. You also need to ensure compliance with HIPAA and other regulations.

A professional coding firm will understand the security and compliance concerns related to your coding needs. While you should always take proper precautions on your end, you can be confident that your coding company is taking the proper steps as well.

hcrs medical coding solutions

Partnering With HealthCare Resolution Services

If you’re looking to improve the accuracy, timeliness and consistency of your medical coding and billing, consider outsourcing your coding. This approach provides numerous benefits that make it a smart choice for many healthcare organizations.

HealthCare Resolution Services is a leading medical coding company with more than 20 years of experience working with some of the country’s largest healthcare providers including governmental, military, veteran and civilian organizations. We have a large staff of certified, skilled coders, and we’re ready to provide the quality medical coding services you need.

All of our coders are certified by the American Academy of Professional Coders (AAPC) or the American Health Information Management Association (AHIMA) and have at least three years of experience. Our coders use our proprietary coding software to achieve improvements in accuracy and efficiency. We offer affordable rates for remote U.S., offshore and on-site services.

We deliver concrete improvements in coding productivity, efficiency and accuracy. We increased monthly coding productivity by 48 percent, increased monthly audited record by 122 percent and reduced overall administration time from 31 to four percent for the U.S. Navy Headquarters Bureau of Medicine and Surgery (BUMED). When working with the Medicaid Integrity Program (MIC), we helped to recover more than $40 million in improper payments. We work with more than 300 military treatment facilities.

We’ve also delivered more than 6,000 training hours in evaluation and management coding, audit preparation and more. We offer abstraction and quality management, auditing, medical record review and research support services.

We have a full suite of services to help our clients handle the workload threatening to overwhelm healthcare providers and government health agencies. To learn more about our medical coding services, contact us by filling out this quick online form or give us a call at (866) 599-4277.

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Health Information Management Careers

Healthcare is a booming industry. After all, even people in the best of health need a check-up periodically. Although most people envision bustling halls full of doctors and nurses, a host of other professionals work behind the scenes to make sure day-to-day operations go smoothly.

Health information management (HIM) has become essential to all avenues of healthcare. Health information records include every bit of data that relates to patient care and managing it successfully paves the way for top quality treatment. Examples of health information include X-rays, lab results, medical histories and even the notes your doctor or nurse takes during appointments.

HIM professionals operate on multiple levels. Protecting and maintaining the quality of individual health records are a significant part of HIM responsibilities, but health information managers may also use aggregate data to analyze high-level health trends and changes within a population.

The Evolution of HIM

A hundred years ago, health information management just meant filing records and keeping them safely locked away in the office. With no digital aspect, keeping track of physical files didn’t require much more than basic literacy and a robust filing system.

Today, no aspect of healthcare has escaped digitization. For every paper copy of a health record, there is at least one digital counterpart that must be secured, stored and recalled at the right moment. Navigating databases as they expand in real time requires specific training and technical skill. Enter the revamped field of health information management.

HIM’s importance has only appreciated as the move toward digitized medicine accelerates. In the past five to 10 years, the number of specific roles in the HIM careers field has skyrocketed. To succeed in the increasingly technical field of health informatics, professionals need specific training and certifications. Here are some of the career branches HIM professionals with a bachelor’s degree may choose:

  • Data Quality Manager
  • Departmental Director
  • System Manager
  • Chief Privacy Officer

HIM education requirements don’t always include a four-year degree. These roles require an associate’s degree to get started:

  • Records Technician
  • Health Data Analyst
  • Coding Specialist
  • Patient Information Coordinator
  • Insurance Claims Analyst

Primary Disciplines of HIM

In such an immense field, professionals can choose from a number of primary disciplines that govern their daily work. Check out this snapshot of the seven main health information management career paths

  • Informatics and Data Analysis: If you love in-depth analysis, informatics and data is the HIM field for you. Health informatics governs how patient information is stored, transmitted and used within an organization. This discipline analyzes the logistics of health information and draws actionable conclusions from large sets of data.
  • Compliance and Risk Management: Emerging technologies inherently carry some risk to patients and staff. Healthcare risk managers use data to reduce the chance of anyone in the organization incurring an injury. They work proactively to prevent harm, but also react quickly and decisively to keep damage to a minimum after an incident. Risk managers do this in part by ensuring staff members follow relevant healthcare regulations to a tee. Compliance is crucial to safety in healthcare.
  • IT and Infrastructure: The IT side of health information management is responsible for maintenance and diagnostics of the systems or software used to store and transmit data. The best candidates for this discipline have a background in information technology. Health IT career paths are ideal for someone who wants to transition their IT skills to a new industry.
  • Education and Communication: HIM professionals aren’t all ultra-technical wizards. Communication is critical when working with so many moving pieces, and large organizations need one or more managers to keep information flowing smoothly between departments and individuals. Organizations also need someone to educate other staff members on processes and compliance for recordkeeping.
  • Operations and Records Management: Keeping up-to-date records is an essential role of HIM professionals. Health organizations can’t operate safely or effectively without accurate, accessible patient records. Records managers ensure the integrity and protection of paper copies as well as digital files.
  • Revenue Cycle Management: Healthcare is big business, and maintaining the financial health of an organization is key to keeping things going. Revenue cycle management (RCM) is the process providers use to track incoming and outgoing costs related to patient care. An RCM manager oversees the patient’s progress through the system, from creating an account to the final bill payment.
  • Coding and Billing: Medical billing and coding professionals bridge the gap between providers and patients. They submit accurate codes for insurance reimbursements and create the final bill for services. Coding and billing represent the front line of health information management.

What’s It Like to Work in HIM?

For the most part, all health information management career options lead to work in an office-like setting with other professionals in the field. You’ll generally enjoy a standard nine-to-five workday, with overtime becoming more common as you grow in HIM roles and responsibilities.

General skills needed for health information management are broad. Computer literacy and technical ability are fundamental as HIM continues to become more technological. You may be working closely with others or independently, and strong communication skills will serve you well in either case.

Training for health information management careers requires certifications you can obtain by completing exams. A bulk of certifications come from the American Health Information Management Association (AHIMA). The Registered Health Information Administrator (RHIA) is the most fundamental of the HIM certifications. It provides a launching pad for many HIM careers.

One of the perks of an HIM career is the ability to take a branching path to whatever position you’re ultimately after. Many HIM professionals start out as medical coders and then use that foundational knowledge to pursue management positions. Career growth and stability make HIM a premier field for those who want a good job as well as those looking to climb the ladder.

Where HIM Professionals Work

You may be wondering how versatile HIM career paths actually are. At its core, health information management is necessary to ensure accurate information is coded, transmitted and stored correctly.

General job duties include the classification of reimbursement data and protection of patients’ privacy in relation to their health data. You may also analyze data, whether to support providers or to assist in research that informs public policy. Some career paths involve improving the collection methods or quality of data to improve its application in any healthcare setting.

The typical workplaces for HIM professionals are hospitals, long-term care centers, behavioral health facilities and managed care organizations. But you’re not limited to healthcare providers alone. These organizations also have a growing need for HIM professionals:

  • Law and consulting firms
  • Rehab centers
  • Government agencies
  • Insurance companies
  • HIM Agencies

5 Fast-Growing HIM Careers

Demand for professionals in every discipline is steadily climbing, and the health information management career outlook remains bright. Read on to find out more about the duties, education and the national average salary for the fastest-growing HIM careers:

1. Medical Coder

A medical coder takes completed patient notes and translates them into medical code. The coder evaluates diagnoses and any treatments or medication given to a patient and uses the International Classification of Diseases (ICD) or another code book to assign the appropriate codes. Each code translates into insurance billing information, which is how patients get reimbursement for treatment. Medical coders may earn extra certifications for a specialty, such as anesthesia and pain management, cardiology, rheumatology or others.

To be successful, medical coders need to build up an extensive working memory of diagnoses as they relate to codes. Quick and accurate data entry is also a must.

Degree & Certifications

Most medical coders enter the field with an associate’s degree. Certifications for medical coders include the Certified Professional Coder (CPC), which greatly increases earning power. Professionals interested in acquiring one of the many specialty credentials should visit the American Academy of Professional Coders (AAPC) website to view the full list of possible specialties.

The average salary is typically around $40,618.

2. Credentialing Specialist

Credentialing specialists work internally within medical facilities. Rather than handling any patient data, they are tasked with ensuring staff information is up to date. Because the medical field hosts so many types of professionals, the credentialing specialist ensures all those licenses and credentials remain valid. The specialist may also maintain a variety of records relating to licenses and credentials.

Credentialing specialists must be comfortable coordinating hundreds or thousands of staff credentials. This HIM career option requires the ability to communicate effectively and enforce deadlines.

Degree & Certifications

There is no hard-and-fast rule degree requirement to become a credentialing specialist. Some smaller organizations may only require a high school diploma, but most mid-size and large organizations do want to see a bachelor’s degree. All specialists must earn the Certified Provider Credentialing Specialist (CPCS) certification to start.

The average salary runs about $43,135.

3. Coding Compliance Auditor

Someone needs to make sure coding professionals comply with all medical billing and coding laws. Failure to remain in compliance with the long list of regulations surrounding health information management can expose an organization to undue risk, loss of revenue and perhaps even legal consequences. Auditors may work on teams or independently, and they review documents and conduct process inspections. If any noncompliance emerges, the auditor outlines the necessary steps for resolution and follows up afterward.

Compliance auditing is one of the more demanding healthcare informatics careers, requiring an analytical mind and unshakable ethics. Attention to detail is paramount.

Degree & Certifications

Most employers require a bachelor’s degree, and a master’s degree is preferred. Candidates must have extensive medical coding experience and may benefit from obtaining Certified Professional Compliance Officer (CPCO) status.

The average salary for this type of position runs about $55,464.

4. Revenue Cycle Manager

Revenue cycle managers oversee patient billing and provide high-level resolution of any revenue cycle issues across departments. The revenue cycle manager keeps all things billing running smoothly. This position may also involve automating billing communications and implementing other innovative solutions to improve billing processes. If any discrepancies arise within the revenue cycle, this manager is the one to solve them.

Revenue cycle managers have to think quickly and creatively when problems arise. Because this position frequently requires problem-solving for other departments and individuals, it helps to be a people person.

Degree & Certifications

Employers want a bachelor’s degree for this position — preferably in finance or a related field. Successful candidates need extensive experience with and knowledge of billing, coding and Medicare among other insurance providers. The American Association of Healthcare Administrative Management (AAHAM) offers multiple certifications for revenue cycle managers, from the Certified Revenue Cycle Specialist up to the Certified Revenue Cycle Executive.

Average salaries for this position are about $65,059.

5. Director of HIM

If you’re ambitious and want one of the top HIM careers, you might want to set your sights on a Director of HIM position. The director oversees medical coding and records and may be responsible for more than one department. Depending on the organization, the HIM director may be indirectly in charge of hundreds of employees. Productivity, workflow and comparative performance are all in the director’s wheelhouse. The director also leads compliance efforts to make sure no rules or regulations fall by the wayside.

As top-level managers, HIM directors must be comfortable with a vast volume of communication. They also have to stay on top of changing healthcare laws, so a passion for continued learning will speed up career advancement.

Degree & Certifications

A bachelor’s degree is the minimum level of education required to become an HIM director. Although there is no specific set of HIM career qualifications for this job, you do need Registered Health Information Administrator (RHIA) certification along with a minimum of three to five years of experience in medical coding and records.

The average salary is about $70,188.

Specializations within the HIM field are developing rapidly as the need for data management rises. In addition to the specific duties within each role, HIM professionals fulfill other critical functions such as:

  • Setting the standard for emerging technologies in digital health records
  • Educating patients on accessing, protecting and interpreting their healthcare information
  • Using data to support the best outcomes for patients and providers

Health Information Management Career Outlook

If this is all sounding pretty good so far, you’ll be pleased to know that the field of HIM is still growing faster than average. According to the Bureau of Labor Statistics (BLS), employment for medical and health services managers will increase by 20% between 2016 and 2026. This increase far outstrips the 8% growth of management jobs in general, and the 7% of all occupations combined.

Because baby boomers are such a large population, they will continue to drive demand for healthcare overall. Of course, the need for healthcare means the need for organization and management of all that new information pouring into the system. Digital health records are here to stay, and so is health information management.

The Future of HIM

As new technologies emerge in healthcare, the roles of health information management professionals will change. The shift from paper records to electronic health records (EHRs) is almost complete, so anyone entering the HIM field will be part of an exciting new revolution in the cutting edge of healthcare.

Today’s HIM training and education programs are focused on the future and preparing professionals for the growing decentralization in their roles. Because digitization requires fewer physical resources than the hard copy system, individuals are expected often expected to oversee information in multiple departments. HIM is one of the most dynamic careers available, and even more new roles may emerge shortly.

If you want to dive into a career with immense potential and room to succeed, visit Healthcare Resolution Services. Learn more about HIM careers and check out our open positions to see how far your career can go.

Understanding the Transition from PQRS to MIPS

Understanding PQRS to MIPS Transition

Since the Physician Quality Reporting System (PQRS) ended in 2016, healthcare providers have been faced with the challenge of transitioning to the new Medicare payment initiative program — the Merit-Based Incentive Payment System (MIPS). The MIPS transition brings with it expanded requirements for reporting performance data across a variety of quality and cost metrics. Physicians and practices must meet these new requirements if they hope to earn incentive payments and avoid financial penalties. In this piece, we will outline the primary differences between PQRS and MIPS and offer guidance for staying compliant and performing well on MIPS in 2019.

What Is MIPS, and What Does It Mean for the Healthcare Industry?

The Merit-Based Incentive Payment System is a national incentive system that offers payments to Medicare Part B providers for high-quality and cost-effective care. MIPS was introduced in 2017 by the Centers for Medicare and Medicaid Services (CMS) as one of two options within the Quality Payment Program (QPP). This performance-based incentive system is designed to reward eligible physicians and groups for providing quality and cost-effective care. It also aims to drive improvements in the healthcare field, lower the overall cost of care and increase healthcare information use.

MIPS streamlines several other Medicare incentive and payment programs into one system, so clinicians and group practices can better monitor their performance across various measures. The financial incentives provided to physicians and practices that perform well in MIPS are also meant to encourage improvements in the level of care provided.

This means all Medicare Part B providers should plan to participate in MIPS and must submit their data before the submission deadline to avoid penalties.

The implementation of MIPS means individuals and practices in the healthcare industry must now collect and report data in four different performance categories outlined in the MIPS requirements. Eligible individuals and groups that fail to participate in MIPS or fail to report in a category for which they are eligible can result in financial penalties. Providers that receive a low MIPS score may also receive a negative payment adjustment on their Medicare Part B reimbursements.

To earn a high MIPS score and positive payment adjustment, healthcare providers must adopt new data collection practices and commit to improving the quality and cost of their care in 2019.

Why Did PQRS End?

Why Did PQRS End?

The Physician Quality Reporting System was first introduced as the Physician Quality Reporting Initiative (PQRI) under the Tax Relief and Health Care Act of 2006 (TRHCA). PQRI was a voluntary payment initiative for reporting quality data and was the first national incentive program of its kind to be introduced by the Centers for Medicare & Medicaid Services (CMS). In 2008, PQRI became permanent under the Medicare Improvements for Patients and Providers Act of 2008 (MIPPA), and the incentive payments increased from 1.5 percent to two percent. In 2015, participation in PQRS became mandatory for all eligible providers.

The aim of PQRS was to collect data from physicians and group practices about the quality of care provided to Medicare. Based on these quality scores, providers were eligible for a positive or negative payment adjustment. PQRS Feedback Reports were issued to all participating clinicians and group practices so they could assess the quality of their services and identify ways to improve their care.

In 2017, the Physician Quality Reporting System ended when it was replaced by the Merit-based Incentive Payment System. The final program year for PQRS was 2016, and the final payment adjustments were distributed in 2018.

MIPS was designed to integrate and update various Medicare incentive and payment programs into a single system. MIPS consolidates PQRS, the Value-based Payment Modifier (VM) Program, also known as Value Modifier, and the Medicare Electronic Health Record (EHR) Incentive Program, also known as Meaningful Use. By merging these programs into a single system, MIPS provides a more comprehensive picture of provider performance and quality of care.

How Is MIPS Different From PQRS?

Because MIPS streamlines PQRS, the VM Program and the Medicare EHR Incentive Program, it is more comprehensive and extensive than PQRS alone. MIPS performance is measured by four categories — Quality, Improvement Activities, Promoting Interoperability and Cost. The Quality category of MIPS encompasses the performance measures previously reported through PQRS as well as the quality portion of the VM Program.

When transitioning from PQRS to MIPS, providers may notice similarities between the quality measures reported in PQRS and the performance measures of the MIPS Quality category. However, one of the primary differences between MIPS and PQRS is that, under MIPS, providers and groups are able to select their own quality measures. This update aims to address one of the biggest criticisms of PQRS by allowing clinicians and groups to select the most meaningful quality measures for their practice, as well as choosing their preferred reporting mechanism.

MIPS also requires fewer quality measures that must be reported, reducing the requirements from nine under PQRS to six under MIPS. By easing this requirement, MIPS allows physicians and groups to concentrate better on improving their chosen quality measures.

The other major difference between MIPS and PQRS is that MIPS includes the additional categories of Cost, Promoting Interoperability and Improvement Activities. The Cost category of MIPS replaced the VM Program, while the Promoting Interoperability, which was previously called Advancing Care Information, replaced the Medicare EHR Incentive Program.

The Improvement Activities category is a new category introduced with MIPS that is not rooted in a previous Medicare program. The Improvement Activities category measures how practices are working to improve their care processes, increase patient engagement with care and increase patient access to care. As with the Quality measures, physicians and groups can choose their own improvement activities that best suit their practice.

MIPS Participation

Who Needs to Participate in MIPS in 2019?

Participation in MIPS is mandatory for all eligible clinicians and practices, and those who fail to participate will receive a financial penalty. Beginning in 2019, eligibility for MIPS is determined twice each year instead of once, so practices that are not eligible at the start of the determination period should continue to monitor their eligibility throughout the Performance Year.

For the 2019 Performance Year, clinicians are eligible for MIPS if they:

  • Identify as a MIPS eligible clinician type on Medicare Part B claims
  • Have enrolled in Medicare prior to 2019
  • Exceed the low-volume threshold for 2019
  • Are not a Qualifying Alternative Payment Model Participant (QP)

The low-volume threshold includes three aspects — allowed charges for covered professional services, the number of beneficiaries for those services and the number of covered professional services provided. For 2019, providers are excluded from MIPS if they meet any of these low-volume thresholds:

  • Bill Medicare Part B allowed charges of $90,000 or less
  • Provide covered professional services to 200 or fewer Medicare Part B patients
  • Offer 200 or fewer covered professional services to Medicare Part B patients

Providers that fall under the low-volume threshold are not required to participate in MIPS but may choose to opt-in if they exceed at least one of the low-volume thresholds. For example, a physician who serves 250 Part B-enrolled individuals can choose to participate in MIPS even if their allowed charges and provided services do not exceed the low-volume thresholds.

Physicians and practices that are eligible for MIPS can choose between three participation options — as an individual, as a group or as a virtual group. These participation options also make it easier for low-volume physicians and practices to participate in MIPS.

MIPS Compliance Tips

MIPS Compliance Tips and Best Practices

To ensure Merit-Based Incentive Payment System compliance, providers must take steps to prepare for collecting and submitting MIPS data. Physicians and group practices can choose the best MIPS measures for their practice and then take steps to improve their performance. Providers can follow these steps for MIPS compliance to improve their performance scores and earn a greater MIPS incentive payment:

1. Determine If You Qualify for Special Status or Other Exemptions

Some MIPS eligible providers can receive a special status designation if they fall under the 2019 special status qualifications. Providers with special status may receive reduced reporting requirements in some of the performance categories or have performance categories reweighed. For 2019, clinicians, groups and virtual groups can receive special status if they:

  • Practice in a Health Professional Shortage Area (HPSA)
  • Practice in a rural area
  • Are a small practice
  • Are hospital-based, non-patient facing or ambulatory surgical center-based

A provider that qualifies for special status will receive the designation automatically and does not need to apply.

Providers also have the option to apply for two exceptions that will reduce their reporting requirements if their application is approved. For 2019, providers can apply for the Promoting Interoperability Hardship Exception and the Extreme and Uncontrollable Circumstances Exception. If you believe your practice may qualify for an exception, explore the exception criteria and submit an application for approval before the end of the Performance Year.

2. Choose Your Participation Type

Once you have determined that your practice is eligible for MIPS participation, you can then select the right MIPS participation option for you. If you choose to participate as an individual, you will report your MIPS data under your National Provider Identifier (NPI) number and a single Associated Taxpayer Identification Number (TIN). Your MIPS scores and payment adjustment will reflect your individual performance.

If you choose to participate as a group, you will submit MIPS data from each group member under a single TIN. Groups must contain at least two clinicians, one of whom is eligible for MIPS. When you report as a group, your MIPS scores and payment adjustment will be based on the performance of the entire group across all four performance categories.

The third participation type — a virtual group — was introduced in the 2018 MIPS Performance Year and allows clinicians to form a group with other practitioners who do not share the same TIN. Virtual groups must contain two or more unique TINs and can be made up of solo MIPS eligible practitioners, groups of 10 or fewer clinicians who share a TIN or a combination or individuals and groups. The virtual group participation option allows solo providers and groups to join virtually, regardless of their physical location or specialty.

3. Select Your Quality Measures, Improvement Activities and Promoting Interoperability Measures

MIPS participants are able to select their own Quality measures and Promoting Interoperability measures, as well as their own activities for the Improvement Activities performance category. This allows physicians and practices to choose the measures and activities that are most relevant to their practice, but it also requires more planning in advance for MIPS compliance and success.

Providers who hope to earn high scores in these categories should determine their performance measures and activities before the start of the Performance Year, as well as selecting their preferred reporting method for each category. This enables providers to choose the best methods for accurate and complete data collection.

For the Quality category, data must be collected during the entire Performance Year across six different quality measures. If a MIPS participant submits more than six measures, only the six measures with the highest scores will be counted. The option to submit additional Quality measures for scoring can help a provider boost their overall MIPS score, as Quality counts for 45 percent of the final score.

For the Promoting Interoperability category, data must be submitted for four or five Base Score measures depending on the participant’s certified electronic health record technology (CEHRT) edition. CEHRT edition also determines whether a participant chooses their Promoting Interoperability measures from the Promoting Interoperability Objectives and Measures set or the Promoting Interoperability Transition Objectives and Measures set. As with the Quality category, providers can choose to submit more than the required number of measures, with a cap at nine measures, and only the highest scoring measures will be counted. The Promoting Interoperability category accounts for 25 percent of the final MIPS score.

For the Improvement Activities category, which counts as 15 percent of the final score, participants must complete a combination of activities that total 40 points. This can be completed with two high-weighted activities, four medium-weighted activities or a combination of one high-weighted activity and two medium-weighted activities. Providers must plan to complete each activity over 90 continuous days during the Performance Year.

4. Review the Cost Measures and Track Your Performance

For the Cost category, all MIPS participants are scored using the same 10 performance measures, as long as they meet or exceed the specified minimum case volume for that measure. CMS collects Cost performance data directly from Medicare claims data, so physicians and practices do not need to submit data for this category. However, physicians and practices should still review the 2019 Cost performance measures so they can better gauge their performance and consider ways to provide more affordable and cost-efficient care.

Ensure MIPS Data is Complete

5. Ensure Your Data Is Complete

Each MIPS category has different requirements for the completeness of the data submitted. If a participant does not submit enough data to meet this level of completeness, they will not be able to receive the maximum points for that performance category. Data completeness requirements also vary based on how a provider chooses to collect their data. MIPS participants should review the data completeness requirements for their collection type to ensure they submit enough data to receive a high score in that category.

6. Submit Your MIPS Data Before the Submission Deadline

The final step to MIPS compliance is to ensure your Quality, Promoting Interoperability and Improvement Activities data is submitted before the submission deadline. While submission deadlines may vary based on your collection method or submission type, most MIPS performance data is due before March 31st of the year following the Performance Year. For 2019, performance data must be submitted prior to March 31st of 2020. Providers should verify the submission deadline for their chosen submission type and make sure to meet that deadline so they can earn the highest MIPS score possible.

Healthcare Information Management and MIPS

Healthcare Information Management (HIM) and MIPS

To achieve high performance scores and earn an incentive payment for the 2019 MIPS, clinicians and group practices must accurately collect medical data across a variety of measures and activities, while also improving their quality of care and reducing their healthcare costs. This means there is no room for error, and healthcare providers must seek streamlined and efficient information management systems.

Working with an HIM partner can help providers accurately collect and report their data while eliminating coding errors and staying on top of changing industry requirements. At Healthcare Resolution Services, we offer a variety of healthcare information management services, so your practice can enjoy improved productivity and accuracy. Healthcare Resolution Services can ensure your practice stays compliant with CMS regulations, while you focus on providing high-quality care to your patients. Contact Healthcare Resolution Services today to learn more.